Small details make a big difference in the final stage of exhibition preparation. Organise your checklist around design, installation and team readiness.
Complete design and graphics approval
Check your company name, logo, product information and contact details before printing. Test screen content on the device you will use. Confirm that meeting areas, products and storage match the approved layout.
Confirm technical requirements with the organiser
Installation access times, vehicle access, staff passes and technical file deadlines can vary by exhibition. Check power and internet requirements, height limits and required documents in the exhibition's current technical manual.
Prepare your team and product plan
Set product arrival times, reception responsibilities and staff shifts in advance. Share promotional materials, meeting notes and your process for following up visitor enquiries with the team.
Review the space together before opening
Check for damaged graphics, missing lighting, unstable furniture or obstructed walkways. Assign responsibility in advance for collecting products and coordinating dismantling after the exhibition.
- Print files and proofreading
- Installation access and technical documents
- Product delivery and placement
- Screen, lighting and equipment checks
- Team responsibilities and promotional materials
- Post-exhibition product collection and dismantling plan
This guide provides a general preparation framework. Confirm technical requirements and installation schedules separately with your exhibition organiser.
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